Privacy statement

Algemene Wageningse Studenten Ruitervereniging Hipac St. Joris, located at Bornsesteeg 2, 6708 PE Wageningen, is responsible for the handling of personal data as described in this privacy statement.  

Contact details:

Bornsesteeg 2 

6708 PE Wageningen 

Handling of personal data  

A.W.S.R. Hipac St. Joris processes your personal data because you use our services and/or because you provided us with these details. We process the following personal data: 

  • Name and surname 
  • Birth date 
  • Gender 
  • WUR student number
  • WUR WBA number / sports rights status
  • Home address
  • Nationality
  • Phone number
  • Phone number of emergency contact
  • Bank account number
  • Study program
  • Graduation date
  • Visual materials (pictures, videos)

Why we handle your personal data 

A.W.S.R Hipac St. Joris processes your personal data for the following services and reasons: 

– (Financial) administration 

– To call or e-mail you to inform you on activities and other association-related information  

– To inform you about changes in our services and products  

– To receive subsidies from third parties (SCB de Bongerd)  

– We use visual materials to post on our online platforms (website and social media). If you object to us using your pictures or videos, please contact us at  

How long do we store your personal data? 

A.W.S.R Hipac St. Joris does not store your data for longer than is strictly necessary for us to carry out our above mentioned services. Your personal data is kept as long as you are member of A.W.S.R Hipac St. Joris, and for a maximum of two years afterwards. After this time period, your personal data will be deleted from all servers. If you object, please contact us at  

Sharing your personal data with third parties  

A.W.S.R. Hipac St. Joris only shares your personal data with third parties if this is necessary for carrying out our services or to comply with legal requirements. A.W.S.R. Hipac St. Joris shares your name and sports rights status with Sports Centre de Bongerd annually to be able to receive subsidies. Furthermore, A.W.S.R. Hipac St. Joris shares your name, birth date, and graduation date with KNHS-VNS annually to determine your eligibility for student riders’ competitions.  

Websites of third parties 

The website of A.W.S.R. Hipac St. Joris includes links to other websites that do not belong to A.W.S.R. Hipac St. Joris. The association is not responsible for the way these third parties handle personal data. We recommend you to read the privacy statement of the third party in question.  

Access, change, or delete your personal data 

You have the right to access, change or delete your data that is stored in A.W.S.R. Hipac St. Joris’ administration. Furthermore, you have the right to withdraw your permission for the processing of your personal data, or to object to the processing of your personal data by A.W.S.R. Hipac St. Joris. You also have the right to data transferability, which means you can send us a request to send the personal data we store of you to another organization. You can send your request to access, change or delete your data to You can also contact us if you have complaints or questions about the handling of your personal data. We will respond to your request as soon as possible, but within two weeks. 

How we protect your personal data 

A.W.S.R. Hipac St. Joris takes the protection of your personal data very seriously, and takes measures to prevent and combat misuse, loss, unauthorized access, unwanted disclosure, and unauthorized alteration of personal data. If you feel like your data is not properly protected or if there are signs of misuse, please contact us at  

This privacy statement was last updated on 22 December 2022. A.W.S.R. Hipac St. Joris has the right to alter this privacy statement. We advise you to check this statement periodically for alterations.